Canadian Urban Libraries Council/Conseil des Bibliothèques Urbaines du Canada

eContent Principles

Public Library Principles for Licensing Digital Content

Libraries enter into contracts and agreements with commercial vendors to licensing digital content to provide end users with access to digital information. This document is intended to guide public library decision making and to be considered at point of initiation of contract, renewal and evaluation.

Privacy & Data Protection

Many digital content vendors collect and use library data for a variety of reasons, including digital rights management, consumer analytics, and end user personalization.

  • The collection of personal information should be limited to that which is necessary for the purposes identified by the vendor. Consent should be required for collection or use of personal information (CLA Statement on Telecommunication Privacy.
  • Libraries should work with vendors to ensure that the contracts and licenses governing the provision and use of digital information reflect library ethics and legal obligations concerning user privacy and confidentiality (ALA, Library Privacy Guidelines).
  • Libraries should educate end users that use of econtent means they are entering into privacy agreements that differ from the privacy agreements held at their public library.


Libraries respect the copyright and moral rights of authors and copyright holders and should educate library patrons about these rights and the role of licenses in the digital environment.

  • License terms should not restrict the user rights available in the Canadian Copyright Act s.29, including fair dealing for research, private study, education, parody and satire.
  • License terms should not restrict a library, archive or museum’s right to exercise exceptions and limitations available in the Canadian Copyright Act sections 30.1 and 30.2, such as for preservation and interlibrary loan.
  • Libraries should be permitted to bypass technological protection measures for the purpose of exercising permitted exceptions and limitations in the Canadian Copyright Act.

Documentation & Support

License terms should offer documentation and training materials in electronic format to staff and end users at no extra cost.

Terms should include primary technical support, either free or at a reasonable cost to licensee as well as technical support contact information. Vendors should provide clearly defined service standards.

Vendors should provide tools for library to generate COUNTER compliant statistics to track sessions and usage.

Remote Access

Products that libraries subscribe to should be available for in-library, offsite, and mobile use. End user authentication should be seamless and with no barriers to remote access by physical location. Products should be device agnostic and offer a responsive interface, as having files in proprietary devices eliminates end user access. If groups of users are excluded it should be clearly articulated in the license.

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